Use the inquiry form to ask about the availability of exhibition halls.
A venue reservation representative will contact you.

Inquiry Form

Facility Reservation (Provisional Reservation)

A “Usage Confirmation Form” must be submitted to hold the dates and exhibition hall you wish to use.
After filling out and affixing your seal or adding your signature to the “Usage Confirmation Form,” e-mail or fax it to us. We cannot accept applications by phone or verbally.

Application (Formal Application)

Once you have decided to hold your event at INTEX Osaka, complete the formal application process by submitting the Usage Confirmation Form at least one year prior to the date of your event.

We require a deposit equivalent to 10% of the venue usage fee as the application fee from the organizer. After receiving the application form, we will send the Usage Approval Certificate and invoice to your designated representative.
The application fee must be paid into the designated account within 30 days after receiving approval. In the event of a delay in payment, your approval may be canceled, and a penalty fee calculated at a rate of 8.8% per annum on the application fee will be collected.
As a general rule, the application fee is non-refundable even if your event is canceled.

We will proceed with a meeting while gathering information about your specific usage plan.
Additionally, we will also ask you to provide us with information on your event to facilitate communication and coordination with relevant parties.
The Event Notification Form for the local fire department must be submitted through the reception desk of the Operations Division of the Osaka International Business Promotion Center.

The balance of the venue usage fee must be paid into the designated account at least one month before the start of your event.

The invoice and payment slip for the remaining balance will be sent together with the application fee request.
In the event of a delay in payment, your approval may be canceled, and a penalty fee calculated at a rate of 14.6% per annum on the application fee will be collected.
As a general rule, the usage fee is non-refundable even if your event is canceled or downsized.

On the first day of your event

The person who arrived first must pick up a key to the exhibition hall at the “Disaster Prevention Center” on the first floor of the Center Building.
Keys must not be taken outside the INTEX Osaka premises. The organizer is responsible for proper management of the facility during the period of use.

For the location of the Disaster Prevention Center, please refer to the Facilities Guide.

During your event

If there are any changes from the contents of your event as expressed in prior meetings or in the event of unforeseen circumstances, please consult with your designated representative as soon as possible.
When extending the time of your event or booking additional conference rooms, be sure to complete the procedures promptly.

On the last day of your event

After dismantling and cleaning are completed, the Disaster Prevention Center staff will check the facility to ensure it has been restored to its original condition. In the event of damage or defacement of facilities and equipment, the user will be charged the actual cost incurred to restore the facilities to their original condition.
After checks have been completed, make sure that no items have been left behind by the parties involved, and return the keys to the facility to the Disaster Prevention Center.

Settlement will be conducted for additional charges, including extended usage fees for exhibition halls and conference rooms, usage fees for auxiliary equipment, utility costs, and parking fees. After the conclusion of your usage period, we will send you an invoice and payment slip for the “post-settlement amount.” Payment must be made into the designated account within 30 days of the invoice date.